InnovationFlow product capability
Workspace Outgoing
Share selected items and fields with approved workspaces in the same organisation, while keeping the source workspace private.
Beginner-friendly guide · 4 min read
What Workspace Outgoing does
Share selected items and fields with approved workspaces in the same organisation, while keeping the source workspace private.
Workspace Outgoing is the publishing end of a connection between teams. The source facilitator controls what leaves the workspace and which receiving workspaces can connect.
You can share useful context without granting access to the source workspace. The live preview shows the selection before sharing is enabled. Each receiving team controls whether it reviews updates or applies them automatically.
This is an InnovationFlow collaboration capability. The toolkit research below provides context for connected strategic work, rather than evidence for software permissions or delivery behaviour.[1]
This guide describes the role of the capability in a governed strategy process. It does not present the software feature as a named academic method.
The source controls selection and destinations. The receiving workspace controls how it accepts updates.
- 1Source tools→
- 2Selected items and fields→
- 3Approved workspace→
- 4Incoming→
- 5Team tools
Original InnovationFlow illustration. Example values and software behaviour are explained in this guide; method sources are listed below.
Understand the method
The parts in plain language
Selection
Choose the items and fields appropriate to the purpose.
Illustrative example
Share starred market drivers and their descriptions, images and tags.
Destination
Approve named workspaces within the same organisation.
Illustrative example
Share corporate priorities with the pump technology team.
Version
Changes create a recorded publication version.
Illustrative example
A revised driver can be traced when the receiving team accepts it.
When to use it
- When corporate priorities need to inform team roadmaps.
- When several teams need a selected evidence set without joining its source workspace.
A practical workflow
- 1
Connect source tools to Workspace Outgoing on the strategy flow.
- 2
Choose all, starred, condensed, tagged or selected items, and the fields to share.
- 3
Approve receiving workspaces and inspect the live preview.
- 4
Enable sharing. Settings save automatically and source changes publish while sharing remains enabled.
Fictional worked example
Corporate priorities to an engineering team
This example is illustrative rather than a reported case. An illustrative same-organisation handoff.
Observation:Corporate marks three service priorities for sharing.
Implication:Check that the preview contains those items and approved fields.
Observation:The pump team workspace is allowed to connect.
Implication:Its facilitator can receive without source membership.
Observation:Corporate revises the service-time requirement.
Implication:The change creates a version for the receiver to handle.
From analysis to decision
How to interpret the result
- 1Use a publication name that explains the content and purpose.
- 2Keep distinct audiences or selections in separate Outgoing tools.
Practical interpretation guidance from InnovationFlow. Refer to the method sources below for the underlying approach.
What a useful output looks like
Common pitfalls
- Private comments, prompts and constituent snapshots are not shared.
- Sharing is an explicit field selection, not disclosure of the full source record.
- Disabling sharing does not erase content already accepted by recipients.
References and method basis
- [1]Phaal, R., Kerr, C., Oughton, D. and Probert, D.R. (2012). Towards a modular toolkit for strategic technology management. International Journal of Technology Intelligence and Planning, 8(2), 161-181. Source ↗Peer-reviewed research
This guide synthesises the named sources into practical questions for strategy and innovation work. It does not claim that using a tool by itself produces a successful decision.